Alumni monitoring system

Websites become extra ubiquitous. It gives common access to a large universe of documents. “Through the help of World Wide Web (WWW) and websites, web has turn out to be very useful in many ways for a typical man. It introduced the globe in a single room right from the information across the world to the wealth of data it offers” as noted from Kaiz Karen (2009) in her article about “10 Common Uses of Internet”. These data are generated by multiple sources and organized into recordsdata when shaped together may be known as a net site.

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“A web site, additionally written as website, or simply web site, is a set of associated web pages typically served from a single internet domain. A web site is hosted on a minimal of one net server, accessible through a network such as the Internet or a private native space network by way of an Internet handle often known as a Uniform Resource Locator (URL). All publicly accessible websites collectively represent the Web”.  There are numerous websites that can be used for locating and connecting people that we’ve lost contact with.

Reconnecting with these individuals on this means is maybe the only avenue we now have in some instances.


Alumni are most likely one of the essential constituent of a faculty institution. “They create the university’s popularity, which relies largely on how successful graduates are in the true world. This process is self-feeding as properly. If a faculty turns into well-known for producing graduates which are clever, revolutionary, and effective in their fields, then its status will grow.

” “Colleges monitor their graduates as a end result of they want them to continue to show interest. Not only are school alumni a pool of potential individual donors, they are additionally a testament to the value of a continued affiliation with the college.” Hence, it’s not straightforward to maintain monitor college students as quickly as they graduated. And with the steady improve in the number of college graduates, employment opportunities become very aggressive. Therefore, graduates find it hard to get jobs suitable with their abilities and purchased information.

Purpose and Description

To provide a systematic technique to watch and monitor the level of engagement and satisfaction the alumni physique has for Aces Polytechnic College. Survey will present greater than a simple percentage happy, it’s going to provide diagnostic information about what is driving satisfaction and engagement, where there are strengths and weaknesses, and what degree of engagement the alumni are reporting. The data would be broken down and analyzed by section (class yr, geographic location, exercise level, and so forth.). On an on-going basis (biennially), this measurement device will provide Aces Polytechnic College and the Alumni Association with a stable, fact-based technique of identifying the place progress is being made and the place deficiencies must be addressed.


Online survey performed by sending an e mail invitation to e mail addresses of Aces Polytechnic College alumni. Rather than expend sources to develop a survey tool, this method will assist the establishment on gathering data from the alumni’s employment records that would also help the institution to acquire scholarships from the Commission of Higher Education. Identifying tendencies and motivators will assist goal programming and communications more successfully, deepening the extent of engagement with alumni. Sharing this data with directors, college, and different employees throughout campus will help in the hassle to extend consciousness of, and construct help for, alumni engagement efforts. (2013, 07). Alumni Tracking System.

Objective of the Project

To allow graduate college students register alumni by way of web site.
To allow graduate college students share an activity and information relating to their alumni. Process/print out necessary report.
This project also comes with administrator website management system. The advantages of administrator website are: 1. Easy for administrator to key-in data relating to alumni activities and data. 2. Data entered by alumni member are easily managed and intended for knowledge analysis process. 3. Let the data unfold between alumni member and the varsity.

Scope and Limitation of the Project

Online Monitoring System for the Employment Status of ACES Graduates is a net site that can be access by the alumni of ACES Polytechnic College where they are going to be up to date concerning the faculty, applications and announcements almost about the varsity and its alumni. The system will not simply help enhance the connection of the college to its graduates but additionally will reduce the work of the Guidance Councilor in monitoring the employment status of its graduates which is needed to be reported to TESDA and make it more up to date due to its accessibility.

The course of started when consumer browse into Alumni Registration page. When the connection is established the principle menu will seem. User can make selection between these four menus; news and job, registration menu, member search menu and the last one was replace profile menu. In the registration menu, the person will start to fill their private particulars like name, handle, password, contact quantity, occupation and yr of graduation and etc. Password is used to update the profile in profile update menu. If the registration is success, the information (personal details) might be stored in database. If it fails, person must enter the information back accordingly to ensure the registration is succeeded. To search for present member, consumer can select member search menu and so they must key-in at least 2 characters, the result like name, telephone number and address will come out if the user existed in database. The different menu will let consumer to read recent information and job vacancy concerning their alumni.


  1. Karen, K. 2009. 10 Most Common Uses of the Internet.
  2. Website – Wikipedia, the free encyclopedia. Retrieved 2014-08-12.
  3. The Importance of Alumni Relations – Supporting Education. Retrieved 2014-08-12.

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