Faculty Association Management System


Nowadays, several universities or schools are in of what we called rapidly growing technologies in our industry and LSPU is one of them. The researchers are proposing the Faculty Association Management System to provide faculty members an up-to-date information about FA.

Faculty Association is an association of rank file faculty members or those not holding any managerial or confidential functions. The members of the Faculty association are the faculty members of LSPU from all external and satellite campuses. The software engineers proposed this system called, “Faculty Association Management System” (FAMS) to inform the faculty members on what is going on about their association. The system includes update of PDS, messaging, list of officials, financial status of the organization, membership, updates, financial transparency, campus election and security. This system is not only for LSPU-Siniloan campus but also to all satellite and external campuses of LSPU.

Only the members can view the said system because the researchers added the feature of what we called security it terms of no one can enter or log-in into the system unless otherwise, you are one of the members. If one member wants to be part of the association, he must undergo membership. The admin of the association is responsible for creating the initial account of the faculty in which the username and password are default. Then, the rest of the info will be answered by him. Afterwards, he is free to access the system right after agreeing in the license agreement. There is a note that will say you success or failed. There are lots of features inside the system that will surely help the members and don’t have to suffer from headache in facilitating the flow and growth of the association.

Project Description

The researchers will propose this project entitled, Faculty Association Management System to create a systematic management with the implication of ICT facilities through web and a website that manages faculty association interactively.

Project Purpose including the Beneficiaries and Benefits

A.To have an up-to-date faculty association management membership profile. B.To consolidate the faculty association members’ record of the different campuses. C.To set financial transparency among the members of the association. D.To disseminate information through the use of internet and accessible in multiple mobile platforms.

Scope and Limitations

The scope of the study will focus on the Faculty Association Management System only covering such processes such as renewal of membership, online messaging and chatting, list of officials, financial status of the organization, membership, updates, financial transparency and campus election.

The member’s classifications are limited only to four (4) campuses of LSPU: Siniloan, Sta. Cruz, Los Baños and San Pablo. It will be facilitated by the admin of the organization.

Definition of Terms

The different terms used in the study were defined conceptually and operationally to have a better understanding of the study, these were the following:

Project Definition of Terms

The following terminologies were operationally defined to fully understand the system: MySQL. It is the world’s second most widely used open-source relational database management system. It is named after co-founder Michael Widenius’s daughter, My. The SQL phrase stands for Structured Query Language. HTML. Stands for Hypertext Markup Language. A standardized system for tagging text files to achieve font, color, graphic, and hyperlink effects on World Wide Web pages. Flow chart. It is a graphical representation of a computer program in relation to its sequence of functions (as distinct from the data it processes). Diagram. It is a simplified drawing showing the appearance, structure, or workings of something; a schematic representation.

Faculty. It is the teaching staff of a university or college, or of one of its departments or divisions, viewed as a body. Transparency. It is operating in such a way that it is easy for others to see what actions are performed. It has been defined simply as “the perceived quality of intentionally shared information from a sender”. XAMPP. It is a free and open source cross-platform web server solution stack package, consisting mainly of the Apache HTTP Server, MySQL database, and interpreters for scripts written in the PHP and Perl programming languages. Website. It is a location connected to the Internet that maintains one or more pages on the World Wide Web. Database. Is a collection of information about the subject organized in a useful manner that provides a base and foundation for procedure such as retrieving information and drawing calculation. PHP. Stands for Hypertext Preprocessor, an open source, server-side, HTML embedded scripting language used to create dynamic Web pages.

Chapter 2


The researchers present some of previous related works relevant to the understanding of the problem. In order to gather information needed by the proponent used book and other capstone projects.

Related Literature

The researchers will present some of previews studies relevant to the understanding of the problem. In order to gather information needed by the proponent in online information and other thesis projects.

Chapter 3


On this project methodology, the proponents discussed the system guidelines and step by step procedure for the system proposal.

Project Design

The project design of this system is to establish an online management that will resolve and improve the existing manual transaction of Faculty Association to an updated, interactive and informative online process to prevent the miscommunication and delaying of transaction in informing meetings and activities of the association.

Development Design

System Design

System Flow Chart

Project Procedures

In this phase, the researchers gathered all the data needed to put up a good flow of the system. They collected some forms such as registration form and financial status form. They interviewed their pilot client which is the Faculty Association of LSPU-SC. They asked some questions to the head of the association and answered some of it. They asked them if they are agreeing to make a project which is Faculty Association Management System that will help them improve the existing system.

In building the system, the developers used PHP for web design and layout since it is compatible with different operating system, MYSQL for database process and JavaScript, jquery, ajax for other scripting functionality that could enhance the system process.

The development of the system is based upon the needs and difficulties of the members who are part of the said association. The study was conducted to help the members communicate easily with each other and make computerized system.

1. Requirement Analysis

The developers provide a good website wherein all members of FA will be updated about what is being announced and happenings in the association.

2. Designing the Software

The developers went to the head of FA at LSPU-SC to gather some information needed to perform the study. They’ve list down some questions to answer by the head and will become the basis of the proposed system.

3. Building the Software

After conceptualizing the design of the system, the developers focused on building the structure and functionality of the system. The developers used PHP for web design, MySQL for database process, JavaSrcipt for scripting functionality.

4. Testing the Software

The developers did a lot of testing to be able to identify the bugs and other problems that may arise in using the system. They uploaded it in a domain to prove that it is working online and will be used by the users effectively.

5. Implementing the Software

After a series of testing, the developers proved that the system they have made was efficient and effective. The developers together with the FA head run the system and see to it that it is working.

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